Hematopathology Center Automates Document Naming and Filing

Who:

A large hematopathology research and testing center in southern California which provides testing and drug studies for Oncologists and Pathologists

Challenges:

The center manages thousands of oncology cases every year.   They routinely have up to 100 drug studies in process at any one time.  Each drug study has at least 2 document types.  They were using Scandall Pro to create multiple profiles, however, the software has a profile limit of 100.  Additionally, the software was limited in how and where it could save the documents, requiring them to create a profile for each drug study which was time consuming and prone to human error.

Solution:

• 2 PaperStream Capture Pro Workgroup Licenses
• 11 PaperStream Capture Pro Departmental Licenses
• 2 FUJITSU fi-6130z scanners-already owned
• 8 FUJITSU fi-6140z scanners-already owned
• 3 FUJITSU fi-7180 scanners-already owned

Leveraging PaperStream Capture Pro’s multi-layer dynamic foldering abilities, the center was able to automatically pull metadata and name the document by study name, document type and a date/time stamp.  The documents were then automatically dropped into folders by requisition number via a barcode.  With this ability, the center will only need one profile to handle all of their scanning needs.  The documents will then be released into a Windows file folder.  This reduces the need to search through hundreds of profiles to find the right profile needed to scan a particular study document and making sure it goes to the correct folder location.