Legal Service Delivers Cease and Desist to Paperwork

Down

Who:

A regional legal service organization that serves summons, subpoenas and other legal notices

Documents:

  • Summons
  • Garnishments
  • Subpoenas
  • Notices
  • Orders
  • Petitions
  • Letters

Challenges:

The legal service organization had several ways they accessed documents.  Sometimes the Process Server would print the documents, get them signed and then send them back to the office to be uploaded to a website.  Sometimes the documents where scanned, faxed or mailed back.  They could not control the quality of the documents.  The organization’s current scanning software was basic and required many manual steps including document separation and file naming, which was time consuming and prone to human error.  They decided it was time to automate these processes.

Solution:

  • 1 PaperStream Capture Pro Workgroup License
  • 1 Fujitsu fi-7260 Document Scanner
  • 1 Fujitsu fi-6230z Document Scanner

Using PaperStream Capture Pro’s ability to read barcodes, the organization will use Data Matrix barcodes to read the debtor and invoice number, and automatically separate and name the documents.   The documents are then ready to be uploaded onto the organizations website for future access.  The organization had tested PaperStream Capture Pro during a free evaluation and realized right away, how much easier and more efficient it was over their prior software.

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