University Admissions

Down

University Admissions Tackles Paper-Intensive Process

Who:

The Admissions Department of a California University serving 10,000 students

Documents:

  • Student Transcripts

Challenges:

The University’s Admissions Department receives 500,000 transcripts every year.  Each transcript is scanned into the campus Enterprise Document Management System (EDMS), which is managed by a different department on campus.  The scanning software they were using was problematic as it was often down and they had no control over it. They wanted their own solution that would be easy to implement and reliable.

Solution:

  • 2 PaperStream Capture Pro Departmental Licenses
  • 2 Fujitsu fi-5530c Document Scanners

Having the scanners on premise enables the department to manage their document scanning process themselves.  Using PaperStream Capture Pro software, they created custom profiles and are able to implement and share these profiles across multiple workstations.  They leverage PaperStream IP to clean up the images to their standards, which maintains the image quality.