Architecture Firm

Down

Architecture Firm Builds New Document Capture Process and Saves Loads!

 

Who:

A California architecture firm that specializes in building K-12 schools

Documents:

  • Documents related to Building Projects
  • Communications between Architects and Contractors
  • Permits
  • Contracts

Challenges:

The firm was dealing solely in paper.  They used an offsite third-party facility to store all of their records which included 300 banker boxes full of backlogged paperwork.  It cost the firm $300 a month in storage costs, and $5 to retrieve a box that contains needed information.  The storage facility took an average of 24-48 hours to retrieve and deliver a box to the firm.  Upon receiving the box, an employee would manually thumb through the files until they located the correct one.  Not only was this extremely time consuming, but also costly.

Solution:

  • 1 PaperStream Capture Pro Workgroup Software License

The firm already owned a Fujitsu fi-7160 Document Scanner so they purchased a PaperStream Capture Pro Workgroup license.  They are digitizing all of the backlogged documents stored at the warehouse, and converting them to searchable PDFs.  The PDFs will then be saved in a shared database that they can search using a simple Windows lookup.  This will save the firm thousands of dollars in storage and retrieval fees, and hours in delays.